Import and Link Manager
Import & Link Manager provides a more complete picture of the imports and links in a Revit model. Imported CAD objects are notoriously difficult to find and remove, and this tool makes working with imports and links much easier.
Using Import & Link Manager
Click on the “CTC Software” tab in the ribbon and then click on the “Import & Link Mgr” button:
Once the button is clicked, Import & Link Manager will open. The Main Dialog The main dialog lists all of the imported or linked CAD or Revit files in the active project. For each file, the following information is displayed (some columns have been turned off in Options):
Name – The value of the “Name” parameter under Identity Data for the import or link
Element ID – The Revit element ID of the import or link
Insertion Method – Displays Import or Link
Workset – Displays the import or link’s assigned Workset
Host View – Displays either the view hosting the import/link or “(All Views)”
Referencing Sheet – For some link types, the name of the sheet where it is placed.
Sheet Number – Number of the referencing sheet.
Type – The file extension of the imported or linked file
Pinned – Displays the Pinned status, a checked box indicates the element is pinned
Linked File Location – For linked files only, this field displays the path to the linked file
Status – For linked files only, If the linked file can be found at the path a “Loaded” status will be displayed, if the file can’t be found an “Invalid” status will be displayed.
The “Show Object” button can be used find a CAD object within the Revit model. To use this tool, first select the desired CAD object from the list and then click “Show Object”
If an opened view that shows the selected CAD object cannot be found, the following message will be displayed:
Once a view has been found for the selected CAD object, that view will be made the current view and the view will be zoomed in to the CAD object’s extents.
The “Pin” and “Unpin” tools can be used to toggle the Pinned status of each imported or linked CAD object. To use this tool, first select the desired CAD object(s) from the list and then click either “Pin” or “Unpin.”
The “Change Workset” button will only be available in a project that has Worksharing enabled. To assign an import or link to a Workset, first select it from the list, then click the “Change Workset” button and select the desired Workset from the dropdown list.
The “Reference Type” button allows the setting of .RVT links to either “Attachment” or “Overlay.
If a Revit link is selected, the room bounding option can be set or unset.
The “Reload” and “Swap/Reload From…” buttons can be used to swap or reload an import or link with an updated or alternate file. To use this tool, first select the import or link from the list and then click “Swap/Reload From…”
A dialog will open with the previous path to the file and options to handle the new import or link. Once the options are configured, click “OK” to apply the changes.
“Swap/Reload From Folder…” allows the selection of a source folder from which to load multiple files.
“Find/Replace…” can be used to modify portions of paths to quickly change multiple links at one time. See the topic “Find and Replace Paths” in this section. When ILM is used to re-load a linked file, the existing link/import is removed and replaced with the updated file. Keep in mind that changes in geometry may cause the locations to shift when using center placement options. In most cases, placement according to origin (file origin - Revit origin) will produce the most consistent results.
Choose “Do Not Alter” or a specific view in the list to limit the placement of the link. Choose “All Views” to make the link visible in all applicable views of the model.
The “Remove” button can be used to delete an import or link from the project. To use this tool, first select the import(s) or link(s) to remove and then click the “Remove” button.
The “Save Report” tool is used to export the list of links as a spreadsheet. The report can be saved in either Microsoft Excel OpenXML or Microsoft Excel version 8 (xlsx or xls) types.
The “Load/Unload Files…” tool can be used to load or unload links in a Revit project. This tool can only be used on documents that are not open in any Revit session.
IMPORTANT: Due to limitations when performing changes to Revit files without opening them, using this function on a workshare enabled central file is not supported. It will set the state of the project such that it will require recentralization.
Ensure the project to load or unload links from is closed, open a different project in Revit (or create a new project) and launch Import & Link Manager. Click the “Load/Unload Files…” button.
Browse to the Revit model file, select it in the browser window and choose “Open”.
The list of Links contained in the selected project file will be displayed. The “Previous File Path” and “Previous State” columns indicate link locations and the status of each link as it was when the file was last saved.
The “Load”, “Load From…” and “Unload” buttons can be used to modify the links. Changes made to the links will be displayed in the “Desired File Path” and “Desired Status” columns.
Once all desired changes have been made, click the “Apply” button. Changes to the Revit project will be applied the next time the project is opened.
Find and Replace Paths
ILM can be used to correct portions of the paths to references on multiple links at one time. In the Load/Unload Files window, click on ‘Find/Replace’.
In the “Find what:” text box, enter the part of the file path to search for.
Type the part of the new path to use in the “Replace with:” text box.
The File Paths will be updated and saved to the Revit model.
The next time the project is opened, Revit may present a message that the model has been “transmitted” (due to the externally modified paths).